Harlequin Fayre is a good opportunity to meet a great selection of public. 3000 people, 4 days of trading, a beautiful site and a positive crowd. We have been running for around 15 years so there tends to only be pleasnat surprises.
We welcome a huge range of traders, goods and services. We work within a few boundaries. There is no scope to bring animals. We do not permit sales of:
- Single-use Plastic: bags, drinks bottles (including water)
- Products that are the result of large scale exploitation of worker’s rights, natural habitat or which contribute to large-scale cultural or financial harm
- Alternative Highs
- Fireworks or Sky Lanterns
- Knives and other items that may be deemed weapons, with the exception of hand made items that are retained / kept safe until after the event
- Any mass-produced / imported plastic goods
- Any other items obviously beyond the remit of these green minded and family led events.
- If in doubt, please ask.
Flypitchers or Blanket pitchers are no longer permitted. Please consider working alongside the event and other traders by signing up as a fully fledged trader – it’s fun, and very affordable!
All pitch types are limited in number, so please apply early. We prefer stalls that are unique, local, and offering your handmade goods, so please mention any workshops you might carry out, or other information that will help us pick your stall.
All Pitchholders will provide their own unique and beautiful structure, which they will normally camp behind (except the 4m wide pitches which do not have space behind – you would camp in side field with Crew)
Pitch Fees
We price fairly and are always oversubscribed. Some pitches such as the Crafts Areas are without charge and may include free tickets or other discounts, the rest of the pitch types attract varying fees. Fee is determined by type, size, number of extra tickets and vehicle passes needed as well as any electricity required. As an example the smaller Trader pitches are charged at about the same cost as if you came onto the event as member of Public in a campervan.
Pitch types
Traders / Sales pitches
Frontages of up to 4m, 7m or 10m, depths of up to 4m, 7m and 10m. We favour ethical and visually interesting pitches.
Caterers
Frontages of up to 4m, 7m or 10m are available. Cost factors include vehicle and staff numbers as well as if you need electricity. Trade of any food or drink is always by prior arrangement. Caterers that do not need additional electricity are favoured, along with those that include seating, undercover spaces and a welcoming frontage. Menus must be interesting, affordable, and avoid crossover with other caterers. Much of our clientele are young families. Caterers are sited in areas that suit their stock. Electricity is available to caterers (chargeable). We prefer Caterers that operate with Solar Power, purchase stock ethically and locally and create good looking welcoming spaces. Caterers do not sell canned / bottled drinks except by arrangement
Healing Area pitches
These are available to many types of Practitioner. We also also have tickets available to enable Workshop Leaders to operate in the shared structures which we provide. Charging for treatments is expected. Crossover of services offered is avoided or minimised. Practitioners will need to provide evidence of qualifications and insurance. The Healing Area is a wonderful and calm space in a woodland setting.
Crafts Area pitches
These aimed at those able to teach others varied, useful and interesting crafts. It’s a great way to publicise your work, meet people and earn something along the way. A minimum of 2 Adult tickets is given per pitch in return for at least 4hrs a day of operation. Materials costs may be charged at cost to the public. Sales of own made goods are permitted and attract a surcharge of 10% of take but the pitch must be predominantly about teaching and sharing. If you sell own made goods but do not want to come primarily to teach please apply as a general trader – you will be given a discount due to own-made goods.
Interactive pitches
include art installations, trapeze shows, shadow puppet theatres and mobile exhibitions – we love it all! We’ll talk further once you have submitted the form.
Woodland Play & Bushcrafts
We have a number of groups involved in a dynamic space in the woods, offering all sorts of activities. Let us know what you can do, we’d like to include you.
Other important information – please read!
Pitch size
When working out Pitch Size you must include guy ropes and all other ground you might need (eg for any camping or vehicles that you would like to keep within the pitch) For pitches without camping or a vehicle behind, your vehicles will be parked in Car Park B and you will camp in crew camping. We cannot invent extra ground on the day, so you can only be given the ground that we have agreed to your using.
Additional Tickets including Child tickets
These can be bought at the same time as you book your pitch – let us know what you need. Everybody at the event will need a weekend ticket. No visitors or single day passes will be in use.
Electricity & Lighting
For Caterers we can supply power and / or lighting (charges apply).
Most other pitches shut up shop as the day draws to a close. If you might want to operate later do let us know, as we will site you accordingly. If you wish to provide your own power from renewable means you may. Your own power generation cannot include an internal combustion engine (which includes running your vehicle engine at all during the event). If stalls need lighting we suggest solar panels and 12v LED lighting units of your own. The cheapest option is a car battery and some 12v LED lights.
Arrival
The best time to arrive will be sent to you by email. It is generally the Wednesday prior to the Event.
Siting
On arrival please park and walk to the area manager you need; take a minute and step out of the vehicle after your journey, and importantly, do not create any unnecessary vehicle movements on our Arenas. Your area manager will be show you to your pitch. Please ensure to stick to the boundary marks. Set up as quickly as possible and do not ingress on to your neighbour’s pitch, beyond the peg line, or across access / fire lanes.
Signing off
We need to be sure that all areas affecting public are safe before allowing them into the Arenas. Sign off times are included in the info email. The deadline is normally 10am on the Thursday of the event. Site Sign Off includes all structures being up, guy ropes marked and safe, pegs wrapped with soft material, electrics installed, fire protection measures in place, trip hazards removed, perimeter gaps filled and vehicles to final position. You may work inside your stall after this time. Failure to meet this deadline will result in a stressful delay in trading for you and your neighbours while you complete your area.
Takedown
We operate until late on Sunday night. There is no vehicle movement until Monday 7am. This is really important. Firstly, people will be relaxed and the crew will have worked hard all week, so vehicle movements are a serious H&S issue. Also as importantly, you may have finished trading but the Event is still in full swing. If you drop your frontage it leaves the event looking barren and steals some of the magic from the evening for all at the Event, as well as creating holes in our frontages that become Security and Safety issues. We ask that you close up your pitch and join us for a last dance – you’ve earned it. Start Monday with a coffee and a rapid takekown. We do not allow public into the Arenas on Monday, so it is the perfect time to take down and get safely on the road. Your pitch will need to be left clear, free of waste and vacant by midday on Monday.
Commission
The pitch fees are kept low in order to support local and upcoming businesses. By trading with us you agree to email your final turnover figure within 28 days of the end of the event. Screen grabs of card payment totals for each trading day must be included. These totals are treated with utmost confidence and are used only to demonstrate to the local council the benefit the event brings (as a single total for all pitches), and to ensure the economic sustainability of the pitch fee system because we want to continue to support small local business.
For those fortunate enough to take more than £3000 turnover (takings, not profit) across the entire event a 10% commission is charged, e.g. if you leave the event having taken £3100 your commission fee would be £10 and if you took £4500 your commission fee would be £150.
Thank you for taking the time to read this. Please apply. You will be added to the system and sent an invoice as soon as it is generated. The sooner you pay any pitch fee the cheaper it is (info on the invoice). If you decide you do not want to trade after all please just let us know.
Have a great season!
